As soon as you have copied image files onto your computer and made a backup, it’s best to immediately apply a standard metadata template to all your files. (You may also be able to do this during the image ingestion process, depending on your software.)
The minimum metadata you need to add right away:
1. Copyright Status
2. Creator and Author
3. Contact Information
4. At least ONE KEYWORD
Applying keywords early in the workflow will make it much easier for you to find and sort files later in the process.
I currently use Bridge (File Info) to apply metadata, and I have templates saved for different years.
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